25 Sep The Essential Role of the Congress Technical Secretariat
When organising a congress, success depends not only on the content or the keynote speakers, but also on the ability to manage event logistics and coordinate every detail. This is where the congress technical secretariat comes in, a specialised team that ensures everything runs smoothly. At Benidorm DMC, we know how crucial this role is, which is why we offer a comprehensive service that covers every aspect needed to make your MICE event flawless.
What is the Technical Secretariat?
The congress technical secretariat is, in essence, the engine that keeps the congress running. From registration management to supplier control, this team takes care of the day-to-day running of the event, allowing the organisers to focus on what is really important: the content and the participants. Beyond simple administration, the technical secretariat becomes a strategic partner, managing each phase of the event with precision.
Key Functions of the Technical Secretariat
- Registration and accreditation management Ensuring an efficient registration process is essential to the success of the congress. The technical secretariat ensures that everything runs smoothly. From online registration to on-site accreditation management, every attendee must be properly registered. This way, they can easily access all areas of the event, ensuring a smooth experience.
- Personalised attention to speakers and attendees The experience of speakers and attendees is a priority. The team coordinates their transportation and accommodation, as well as any technical or logistical requirements. Everything is designed to create a seamless experience. This enhances both attendee satisfaction and the image of the event.
- Coordination of suppliers and services A successful congress depends on the quality of the suppliers. From catering to audiovisual equipment, the technical secretariat coordinates each service, ensuring that everything is available at the right time and meets the expected standards, thus guaranteeing the success of the event.
- Technological and audiovisual support In the digital age, the smooth running of technology at events is essential to the success of the congress. The technical secretariat oversees all technical aspects, from the installation of audiovisual equipment to Wi-Fi connectivity, ensuring that every presentation and activity runs smoothly.
- Programme and schedule management Keeping track of time is key to any congress. The technical secretariat coordinates the programme of activities, adjusts schedules and ensures that all sessions run as planned, optimising the attendees’ experience and improving the organisation of events.
- Attention and resolution of incidents In any event, unforeseen events may arise, and the technical secretariat team is prepared to resolve them quickly and efficiently. Whether it is a problem with accreditation or a last-minute request, the team guarantees a swift and efficient response, minimising the impact on the development of the event.
Why is a Technical Secretariat Service Essential?
The technical secretariat not only manages the logistics, but also ensures that the event runs smoothly. By entrusting this responsibility to a specialised team, organisers can focus on content, strategy and interaction with attendees. Everything is handled with precision, ensuring that every detail is under control.
In Benidorm DMC, we offer a technical secretariat service adapted to the needs of each congress. Our team ensures that the organisation is impeccable. In addition, we have the flexibility and professionalism to anticipate any challenge, always maintaining high standards in congress planning and management.
A successful congress depends not only on the content, but also on the precision of its execution. The technical secretariat plays a key role, ensuring that every aspect is perfectly coordinated and optimising congress logistics. At Benidorm DMC, we understand the importance of this role and work to ensure that every congress we organise is a reflection of professionalism and efficiency. If you want your event to be a success, having a reliable technical secretariat is the key to achieving it.
.
